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Tour
Stop Coordinator Guide
Available
in Microsoft .doc format
If
you are interested in becoming a tour stop coordinator,
please fill out our request form - click
here for the link
P.5
- Logistics
Hotel
Rooms for Crew
Similar
to the barnstormers of the early days of aviation,
our crew consider the "road" to be their
home. Staying in over 120 cities per year, the crew
appreciates help from the local organizers and hotels
to assure a clean, but inexpensive nights stay in
each location. We always look for discounts and
complementary rooms as the expenses of nightly rooms
becomes quite a burden on the revenue used to support
the aircraft. Though it may not look like it, a
penny saved from logistics concerns is a penny earned
by the aircraft to help keep them flying into the
future. Coordination with hotel managers can make
the effort easier as they may be able to achieve
greater discounts or complementary rooms for a trade-off
of inbound flights (see below). Here are some considerations
to think about when looking for hotel accommodations
for the crew.
- The
crew needs a total of 6 non-smoking rooms with
two double beds in each room. Two occupants per
room.
- We
don't need anything luxurious, just clean and
safe (Comfort Inn, Hampton Inn, Holiday Inn-type
is perfectly fine).
- Try
to barter two seats on the inbound flight for
complementary rooms. Because of space, we must
limit at two seats only.
Vehicles
for Crew
Once
on the ground, the crew needs transportation for
traveling to hotels, restaurants, stores, and to
accomplish errands on the ground. Mileage is never
that great as most of the travel is local. Our crew
will need arrangements for two mini-vans or comparable
for ground transportation. Here are some items to
consider:
- Try
to barter vehicle rental for one spot (one seat)
on the inbound flight (similar to hotel barter).
Again, space is a consideration, so we must limit
it to one.
- Try
both local car rental companies and local car
dealerships to get the best deal. Many times your
local car dealership may be able to provide "program
cars" with their logos on the sides to help
promote. Encourage this as the cars will be parked
with the aircraft and will be seen by the public.
- The
Collings Foundation can fax a copy of our corporate
insurance policy noting coverage for non-owner
drivers.
Next
Page: Inbound
Flights
Previous Page: Media
and Publicity
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